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Publishing programs to the Study Abroad Directory from your site

 

This article explains how Terra Dotta Software clients can publish their institution's programs to the Study Abroad Directory in order to make them available for downloading by all clients.

 

Applies to: TDS15;TDS16

 

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Process Overview
 
The first time you publish a program, you must enable features and configure mappings on your own site.  Publishing and updating your program information is performed as needed from the program builder of your site.
 

The First Time You Publish

Enable System Features
  1. Go to Settings -> System Features (Programs tab);
  2. Mark the checkbox to enable Study Abroad Directory service;
  3. Mark the checkbox to enable Study Abroad Directory publishing;
  4. Enter a Directory sponsor name (your institution is the sponsor).
  5. Click Save. 


Configure Mappings

Mappings allow you to match your institution's terminology to the equivalent terminology used by the Directory.  Terra Dotta Software has mapping tools for terms, locations, and parameters.  You can edit, add or delete your mappings.   
 

To Access Mapping Tools

  1. Go to Settings -> System Features (Directory tab)
  2. The 'Directory Mappings : Home' page opens.

Mapping Your Terms

  1. Open the 'Directory Mappings : Home' page;
  2. Click the edit pencil next to the Term category;
  3. On the page that opens, click the green arrow next to the term you wish to map;
  4. Click the down arrow in the selection box to view your institution’s terms;
  5. Select the equivalent term;
  6. Click Save; 
  7. Repeat this procedure for each Study Abroad Directory term used by your institution.   

Mapping Your Program Parameters

  1. Open the 'Directory Mappings : Home' page;
  2. Parameters (importing) apply when downloading from Directory and can be ignored if you do not intend to download Directory programs;
  3. Parameters (publishing) apply when publishing from Study Abroad and must be mapped in order to publish your programs to the Directory; 
  4. Click the edit pencil next to the 'Program Parameters (publishing)' category;
  5. Select the edit pencil next to the Directory parameter you wish to map;
  6. The selected Directory parameter appears at the top, and a list of your institution’s parameters appears below; 
  7. Select the parameter you wish to map to the selected Directory parameter;
  8. Click Next;
  9. A list of Directory option values appears; some may not apply to your institution; 
  10. For each applicable option value on the left, select an option value from the selection box on the right;
  11. Click Save All; 
  12. Repeat this procedure for each Directory parameter used by your institution; also map the importing parameters, if applicable.

Mapping Your Locations

  1. Open the 'Directory Mappings : Home' page;
  2. Click the edit pencil next to the Location category;
  3. Click 'Auto Map Locations' to automatically map all Directory locations that are identical to your institution's locations;
  4. For any remaining locations that you wish to map, click the green arrow next to the Directory location;
  5. Click the down arrow in the selection box to view your institution’s locations;
  6. Select the appropriate location;
  7. Click Save.  

Each Time You Publish

  1. Login to your site;
  2. Open the program that you wish to publish;
  3. Select the Study Abroad Directory tab;
  4. Select 'Publish this program to the Study Abroad Directory;'
  5. Upon publishing, the program information will be transmitted to the Directory.
Your program will now appear in Study Abroad Directory searches, and clients will be able to subscribe to it from their own sites under Program Admin -> Create New -> Study Abroad Directory Search.
 
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